Certificates of Analysis

Certificates of Analysis management is an integral part of LabSoft LIMS. COAs are created using configurable templates.  As many templates as needed can be maintained to provide specific product and/or customer requirements. If needed, additional security can be required for a user to create out of spec or missing test COAs. Once a COA has been created, its relationship to the sample/test results and specifications is carried forward for future viewing. Throughout LabSoft LIMS when a module such as Results Entry, Query, and Lot Tracker displays a result that was used on a COA, the user can drill down on the result with a right-click and display the actual COA image.



COA Options

• Configurable templates - Using only a few templates, create hundreds of COAs for different products. Different customers and addresses are easily managed.
  
• Embed Letterhead/Footer Images - Image formats include: Windows Bitmap (.bmp), Tagged Image Format (.tif), Windows Metafile (.wmf), Portable Network Graphics (.png), JPEG File Interchange Format (.jpg).
  
• Write to File - COAs may be converted to PDF, HTML, or RTF file format.
  
• Specification Tests Option - COAs can be driven based on a customer's test and specification requirements.
  
• Create from Results Entry - Reduces the steps required by allowing the generation of COAs directly from Results Entry.
  
• COA Accessibility - Once the COA is created, you may use a wide range of available search options to Print, Fax, E-mail, & View the COA.
  
• Out of Spec Notification - If tests are missing or Out of Spec, an alert window will appear.
  
• User Input - Add configurable "User Input" prompts to allow for additional information such as Truck/Trailer # or Carrier.
  
• Merge Information - Merge Test Description, Test Results, Specifications, Method Names, Units of Measure, and Sample Information such as Approver, Submitter, Status and "User Defined Fields" onto the COA.
  
• Spec Notes - Require the user creating a COA to view important notes specific to the product or customer. These are commonly used to inform the user of customer preferences or warnings.
  
• Retrieval Options - Samples and Test results can be retrieved in a variety of ways such as Start/Stop "Lot" (or other user defined key), Start/Stop Sample Date/Time, and Most Recent Sampling.